Tewkesbury Borough Council transformed online experience to benefit their citizens, the environment and the bottom-line
The challenge
Tewkesbury Borough Council in Gloucestershire is the fastest growing district outside of London. With demand rapidly increasing, they turned to digital, using their digital transformation program to improve services for its customers, deliver environmental improvements and make significant financial savings.
Improved services and financial savings
Their in-house Transformation Team turned to Liberty Create, our low-code platform, to redesign services. They also deployed Citizen Hub, our low-code application development platform for councils, which includes citizen relationship tools and case management – out of the box.
“Technically, we’ve been focused on making sure our online waste and recycling services are as useful to the customer as possible – we want to save them time and provide them with as much information upfront as we can. Not only are we helping to create savings for the council, but we’re also simplifying back-office processes too.”
Joe Cole
Lead Digital Officer, Tewkesbury Borough Council
The solution
The first services to be redesigned using Liberty Create were waste and recycling services – missed bins and assisted collections – and an entirely new online bulky waste system.
Tewkesbury went a step above the normal online process for bins, introducing up-front information when customers go to report missed bins, so if a road is closed or the recycling bin was contaminated, the system will already have this information and will provide it to the customer, reducing the number of missed bins reported. This creates more accurate data as well as offering a slick, useful service for residents.
Using live data allowed the council to quickly identify bottlenecks and gave teams the flexibility to make changes.
Tewkesbury’s online bulky waste service was previously paper-based, contributing to delays in customer updates, particularly if collections were missed. Using live data meant that the way that collections were mapped across the borough could be re-shaped to reflect the current demand.
The Bulky Waste Service crew use iPads to update collections as they go, freeing the team from paper and clipboards and colleagues back at the base are freed from rekeying data to do more valuable work.
Using Liberty Create, the council is launching a new online portal – an intuitive to home to all online services. Customers can sign up to an account or use the services without one. The council will launch all reporting services (such as fly tipping and antisocial behaviour) as well as complaints via the portal. Plus they will introduce a new paperless billing service for council tax.
The portal significantly reduces the use of paper and process. Therefore, time and money are saved.
“Our waste and recycling services are high profile – we offer really good services to our residents and now we’re going to be able to offer a fantastic online experience to go alongside them. Utilising Liberty Create’s accelerators saved us a huge amount of time. We’re a council which is really committed to making our residents’ lives easier. The work of the Transformation Team is doing this, as well as helping us to reduce our carbon footprint and deliver on financial savings.”
Peter Tonge
Head of Community Services, Tewkesbury Borough Council
The result
Simplified systems have reduced officer admin time, enabling quicker customer response times
Better integration into existing legacy systems
Automated communications
More manageable data
Significantly improved council finances – their actions in the first 18-months saved over £100,000 net of investment
Increased capacity to drive service income, for example a 35% revenue growth (>£300k) from garden waste over 3 years
Hear it for yourself
The future’s digital
The Tewkesbury Transformation Team’s priorities for the next 12 months include using the Citizen Hub and Liberty Create to improve licensing, planning, cemetery, mapping and member services. Their work has had a profoundly positive impact on service management and delivery at the council.
At a Local Government Association meeting the team was referred to as ‘flying the digital flag for district councils’ and in March 2022, they were awarded a Bronze award for the Best Transformation Team at the iESE Public Sector Transformation Awards.
Impact
£100k
savings in 18 months
35%
revenue growth
Paperless & Automated
processes and communications
Improved services and financial savings
Digital transformation program to improve services for its customers, deliver environmental improvements and make significant financial savings.
Hertsmere’s team wanted to provide online customer accounts to track case progress, enable interaction digitally as well as over the phone. Low-code provided them end-to-end delivery and moved them from a paper-based system, to completely paper-free systems.
The councils wanted to remove departmental silos and enable an agile workforce to work from anywhere. To effectively automate services and prioritise workloads, they needed a single integrated platform to host all customer requests, perform complex case management and operate workflows.
A digital team, formed of citizen developers and traditional IT staff, are providing low-code enabled Innovation-as-a-Service for the council’s evolving requirements.