East Dunbartonshire Council | Next level service delivery
East Dunbartonshire Council had an ambitious digital plan and an objective to streamline contact points for both residents and staff
Using innovative digital tools to deliver frontline services
As Covid drove a surge in customer demand, Blackburn with Darwen Borough Council had to adjust their customer experience approach rapidly. To deliver more online services, they needed to harness the full power of Liberty Converse, our omnichannel contact centre, to reduce pressure on staff and enhance customer experience — with no additional resources.
Blackburn wanted to deliver more ways for citizens to interact with them online. They also wanted to pinpoint areas of customer friction within their contact centre and make changes to enhance the customer experience and reduce pressure on staff.
“It’s gone down really well. 99% of the feedback is extremely positive because we can call them back within a couple of hours, so our customers are very happy.”
Ross McQueen
Customer Services Manager, Blackburn with Darwen Borough Council
To advance customer queries and free up advisor time, Blackburn and Darwin’s automated chatbot answers 78% of all interactions, deflecting contact from phone and email and ensuring citizens receive relevant answers quickly.
The remaining 22% of callers with more complex questions can access human agent support whenever they want.
By using activity codes (which show supervisors the nature of the call) and other qualitative data from the contact centre solution, the team can identify areas for enhanced training.
Liberty Converse stats helped pinpoint areas of friction, presenting an opportunity to reduce call handling times.
Blackburn used Liberty Converse voice forms as a voicemail service to gather issue-specific information from callers 24/7. Liberty Converse’s callbacks offered improved customer convenience. Both these functionalities helped manage call volumes by smoothing internal and external peaks.
This meant their advisors had better quality information to deal with requests fully.
With Liberty Converse’s Web Assistant, Blackburn uses their website to handle daily queries.
Their automated chatbot answers routine queries and signposts enquiries to the correct department, ensuring higher agent availability to handle more complex questions.
The chatbot can handle and resolve multiple chats simultaneously, reducing call queues and volumes immediately.
If the chatbot enquiry is passed to a call, the collected information results in a much shorter call. For example, where a call about a missed bin might have taken four minutes before, this was cut to one minute. Now, advisors have better quality information to deal with requests fully.
All advisors are trained in service skills and engagement channels (voice, email, chat) to break routine and avoid burnout.
It’s also ensured that Blackburn gives its citizens wider channel access to council services.
Just as customers could request a timed callback, third-sector partners, such as healthcare providers, could go online to schedule a callback when handling complex issues.
Better reporting means issues are identified quickly, helping drive proactive service responses and improved customer advice.
As customer experience continues to soar, the Customer Services Team enjoys more control as it advances its digital customer experience ambitions.
“This is something other authorities will need to do. Customers just want an answer. They don’t want to be read a script. We route their calls directly to the department and provide a comfort message. This makes sense because our team are professionals, not just call centre agents. However, you still need discipline on how well a call is handled – how soon it is answered, and the nature of the call – and the system allows us to manage this.”
Ross McQueen
Customer Services Manager, Blackburn with Darwen Borough Council
In future, Blackburn and Darwen will gather more feedback from residents to provide input into their service design. Their Liberty platform has allowed them to handle more significant volumes of calls and also focus on exactly what customers are asking for.
78%
web-assisted interactions
(deflecting calls and emails)
24/7
service
99%
happy customers
With a powerful fusion of self-service automation and human interaction while empowering your teams with the essential tools for exceptional service
East Dunbartonshire Council had an ambitious digital plan and an objective to streamline contact points for both residents and staff